Clerk Treasurer

Duties and Responsibilities: 

The Clerk-Treasurer’s office serves as the fiscal arm of municipal government. In that capacity, the office is responsible for budgeting, fiscal analysis, record-keeping and the following:

Advertising bids and other legal notices, budgets, ordinances, financial reports, etc.

Preparing budgets, transfers of funds, bank reconciliations, federal and state audits, and payment of claim vouchers.

Daily deposits of revenue received from city departments.

Recording with the county all tax abatements, public rights of way, alley openings and closings, deeds and abstracts for municipal property.

Maintaining payroll, taxes, and other withholdings; service records; wage and salary ordinances; life, health, and specialty insurances; payroll deduction plans; PERF or Police and Fire pension plans; and workers’ compensation.

Financial management of grants awarded to the city through various city departments.

Maintains contracts authorized by the Board of Public Works & Safety.

Terms of the Office:

In Indiana, the Clerk-Treasurer is elected for a four-year term of office. Specific duties are defined by the Indiana Code, Municipal Code of Ordinances, and directives of the municipal governing body. The Clerk-Treasurer is the chief financial officer for the municipal government. No other elected municipal duties are as specifically defined by law as the duties of the Clerk-Treasurer. The Clerk-Treasurer is responsible for the overall collection and disbursement of funds, the administration of the accounting system, the signing of checks, the preparation of periodic reports to council, and investment coordination for the municipal treasury. 

Mission:

The Clerk Treasurer’s Office is committed to excellent customer service for all constituents through accurate record keeping and transparency, innovative technology, and fiscal responsibility.