Event Planning Guidance and Requirements

Completing the event plan is your responsibility.

Every event requires planning and many require the use of city services. Services can include use of city streets, barricades, the city stage, trash pick up, electricity use, facility use, public safety officers and more. Better planning and management of events will not only assist event organizers, but will assist the city in understanding the needs/requests for city service.

To stage an event or activity in public space, managed by the City of Madison, you must have an approved event. This guide has been designed to assist you in developing your event plan while  informing you of your responsibilities and other permits that may be required. This ensures public safety and amenity in Madison’s public spaces and assists in the sustainable management of our parks.

An event organizer is responsible for compiling an event plan and submitting a draft at the beginning of the road closure and facility use application process. The size, scope and complexity of an event will determine what elements to include in the event plan. This guide outlines the compulsory requirements, as well as other areas you may need to address. Please note that this is not an exhaustive list, and you may be required to provide additional information.